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The Dos and Don'ts of Event Planning - Common Mistakes to Avoid

    Planning an event can be a daunting task, especially if you're new to the industry. There are so many things to consider: the venue, timing, food and drink options—the list goes on. The most important thing is that you have fun with it! We've put together a list of dos and don'ts for organizing any type of event based on what we've learned from working with thousands of clients over the years.

    Event Planning

    Don't Expect to Be Perfect

    No one is perfect and you shouldn't try to be. Mistakes are a part of the learning process, so don't let them hold you back from making your event special. If something doesn't go as planned, don't worry about it! Instead of stressing over what went wrong or beating yourself up over it, ask for help from friends and family members who have been through similar situations before so that they can guide you in making things right again by sharing their experience with the same problem at another time (and if no one has experienced the same issue before then just remember that this isn't their fault either). You should also consider seeking advice from professional event planners who specialize in planning weddings because they will have more knowledge about what works best when dealing with different situations such as yours--plus these types of professionals often offer free consultations where nothing goes unturned!

    Don't Forget to Delegate

    It's important to remember that you're not in this alone, and it's okay if you don't know everything about event planning. Delegate tasks that require specific expertise or knowledge, like writing copy for promotional materials or choosing the right catering options for your event space. If you don't have time or energy left over after delegating these items, make sure they're getting done by someone else! You can also use technology tools like video calls and video conferencing software so that everyone involved has access from wherever they are--and doesn't need to be physically present at any given moment during the process (unless necessary). This will help keep things running smoothly even when there are delays caused by distance between colleagues working together on projects related directly or indirectly with yours.

    Don't Overreact to Criticism

    Criticism is a necessary part of the planning process. It's important to listen, but you should also keep in mind that your critics probably have good intentions and want you to succeed. Don't take criticism too personally or get discouraged by it--it's just one person's opinion, after all!

    If you're feeling overwhelmed by the amount of feedback and advice coming at you from all directions, try keeping some perspective by reminding yourself that most people care about what happens at an event because they want their experience there to be enjoyable and memorable. In other words: they want their investment (time/money) in attending an event like yours to pay off! The fact that so many people care about making sure this happens means there will always be some degree of criticism out there--and if anything comes from taking it on board as part of improving future events rather than getting defensive about it now (which might mean missing out on useful ideas), then I think we can all agree this would be better for everyone involved."

    Do Hire a Good Event Planner

    The first step to planning an event is finding a good event planner. A good event planner will be able to help you with everything from picking out the perfect venue to coordinating food and drink options and entertainment. They'll also be able to advise you on how much money your budget will allow for each aspect of your celebration--and what might need to be cut in order for everything else on your list (like live music or decorations) not only fit within that budget but also feel like they're worth it when compared against other options available within that same price range.

    When hiring an event planner:

    • Check references! Ask people who have worked with this person before whether they were happy with their services; if they weren't, why not?
    • Make sure they have experience planning similar events as yours--if it's a wedding reception at a hotel ballroom then ask about other wedding receptions or corporate dinners held there; if it's an outdoor festival featuring local bands then find out which bands have played there before so that you know what kind of sound quality should be expected (this step can save time later).

    Do Get Your Team Involved in the Process

    It's important to involve your team in the process. They can help you get the most out of your event, and it's also a good way for them to feel invested in what happens at their job.

    Your team members may be able to suggest ways to save money or improve upon ideas that have been proposed by other people on your team. For example, if someone suggests serving chicken wings at an upcoming corporate luncheon, but one of your catering managers thinks that hot dogs would work better because they're cheaper and easier on the stomach (less likely than chicken wings), then it might be worth considering her suggestion.

    Do Use Event Management Platform

    You might have heard that event planning is an art, but it can also be a science. If you're planning a large event or multi-day conference, there are plenty of tools available to help streamline and organize the process.

    Event management software by Eventtia makes it easy for you to create budgets and keep track of expenses, manage your guest list and RSVPs (including sending out emails), plan the event schedule in advance and communicate with guests on their preferred communication channels (email, text messaging).

    Do Consider All Options Before Deciding on a Venue and Dates

    Before you make any decisions, consider all options. Do your research and look at different venues, dates, and times of day. If you think something will be unavailable because of its popularity or limited seating capacity, have a backup plan in place so that you can move forward with planning as soon as possible.

    When it comes to choosing a venue for an event or party, think about what kind of experience you want guests to have while they're there: Is it important for them to feel comfortable? Do they need room for dancing? Is the space conducive for mingling and conversation?

    Learn From Your Mistakes and Try not to Make Them Again!

    One of the most important things to remember is that event planning is a process, not an end result. Even if you've made a mistake or two along the way, you can learn from them and try not to make them again!

    Here are some tips for avoiding common mistakes:

    • Learn from your mistakes in order to do better next time! Don't be afraid to ask others for help when needed--you don't have all the answers on your own.
    • Delegate tasks where appropriate so that everyone involved has something meaningful they can contribute towards an event's success; this will also ensure that no one person bears too much responsibility over any given aspect of planning or execution (which can lead towards burnout).


    Remember, you're not alone in your journey as an event planner. You can always turn to your team for help and advice, and they'll be happy to share their experience with you. The key is to learn from mistakes so that next time around (if there is one), things will go smoothly!

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