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How to Migrate IMAP to Office 365?

IMAP stands for Internet Message Access Protocol. It is the server that allows the email clients for email message transfers. Several email clients make use of the IMAP server. One common example of these email clients is Gmail. However, users nowadays are looking for features and facilities that only some particular email clients can offer like Office 365. It compels the users to migrate IMAP to Office 365. 

How to Migrate IMAP to Office 365

Office 365 is the email client that is offered and managed by Microsoft. It provides a variety of services and features along with emails like Contacts, Calendars, Journals, Notes, etc. Users want all these and are luring towards Office 365 email clients.

In addition to these, various reasons make users move IMAP to Office 365. 

Reasons for IMAP to Office 365 Migration

Below mentioned are some reasons that make it essential for the users to migrate from IMAP.

  • IMAP is based on clouds that are prone to virus and malware intrusions.
  • Cloud storage can be lost and become inaccessible due to various reasons.
  • There is always a need for working internet connectivity for accessing IMAP emails.

The above reasons bring out the need to migrate IMAP to Office 365. However, there are some limitations in this migration process that the users should always keep in mind.

Points to Keep in Mind

  • All the emails that you migrate may be flagged or marked as missing. Also, they would be moved to different folders that make it difficult to identify these emails. 
  • You would not be able to migrate the attachments and additional items like contacts, calendars, journals, notes, etc. The migration process only transfers the mailbox folders and other folders.
  • There is a limit to the number of migrating items. You can only migrate at most 500,000 items. The user mailbox will automatically migrate the first 500,000 emails that too from the latest ones to older ones.
  • The size limitation to migrate the emails is also an issue. The user can only migrate an email of a maximum size of 35MB.

As we have discussed both the need and limitations to migrate IMAP to Office 365. And it shows us the importance of IMAP over the need to migrate POP email to Office 365. Let us straight go forward to the methods for the same.

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How Do I Migrate IMAP to Office 365?

You can transfer IMAP to Office 365 using the Office 365 Admin Center. Perhaps, there are two conditions that bring out two methods to migrate IMAP mailboxes.

  1. If your Provider is mentioned
  2. If your Provider is not listed

Let us see how you will import IMAP mailboxes to Office accounts in both these conditions.

  1. If your Provider is mentioned

  • Visit the Office 365 site and log in using the Admin login credentials.
  • Click on Setup in the menu, and under that, pick Data Migration.
  • A new tab will open, choose your email services provider in that.
  • Now, you will be prompted to pick the user.
  • After that, select the users that you want to migrate and enter the password.
  • Click on the Start Migration button.
  • Once the process is complete, click Stop Migration to finish the procedure and then hit the Close Connection button.

You can follow the above method if you see your email client in the list. However, if your services provider is not mentioned don't worry and go through the below method to migrate IMAP email to new server.

  1. If your Provider is not listed

There is no need to panic if you cannot see your email client in the list. Once you reach the email client selected tab from the above method, follow these steps thereafter.

  • Pick the option of Other Email Sources
  • Enter the IMAP connection data to check the connection. 
  • Once you have entered the data, press the Save icon to test the connection.
  • As the connection is made, you will see all the user mailboxes for the entered email address.
  • Provide the app password and hit the Start Migration button.
  • As the procedure is finished, press the Stop Migration button to complete the process and click on Close Connection.

You can migrate IMAP to Office 365 with the above methods, but they are complex and cannot be performed by novice users.

To convert your IMAP mailboxes effortlessly, you can go for the expert solution IMAP Backup Tool. It is the best solution to migrate IMAP mailboxes to Office 365, including all the attachments and email items. Furthermore, the IMAP Migration Tool can also save your IMAP emails locally on your drive in multiple formats like PDF, PST, MOBX, EML, etc.

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IMAP is a fine server to be used by email services. The need to migrate IMAP to Office 365 makes the users search for different migration methods. In this blog, you will find the solutions to migrate the IMAP mailboxes. Both manual methods are complex to execute, and therefore, a professional tool, IMAP to Office 365 Migration Tool, is suggested to swiftly perform the migration of IMAP mailboxes in no time. Thanks for reading this article.

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